What is being tested
Was handling charged separately even though the accepted price expressly included it? The boundary for this investigation is supplier handling fee included landed price. Begin with the disputed transaction or population, then identify which landed-price quote establishes the observed position and which handling inclusion clause supports the comparison. A difference in totals should not replace this question.
Evidence: landed-price quote
For supplier handling fee included landed price, landed-price quote must be linked to handling inclusion clause. Keep the dated calculation basis, eligible units and any limits or exclusions. Record the sequence of conversion, threshold selection and rounding. An arithmetic result is only supportable after its inputs and applicable version are independently confirmed for the transaction being reviewed.
Evidence: handling inclusion clause
For supplier handling fee included landed price, handling inclusion clause must be linked to accepted PO. Retain the applicable wording, effective dates and scope of covered transactions. Identify the event or population that controls the calculation. Do not silently replace a contractual definition with a dashboard label, customary practice or the latest published rule.
Evidence: accepted PO
For supplier handling fee included landed price, accepted PO must be linked to invoice fee detail. Keep the accepted version, covered scope and relationship to earlier documents. Identify whether it adds, replaces or transfers an obligation. A newer document should not be assumed to govern an earlier transaction unless its scope and effective period support that conclusion.
Evidence: invoice fee detail
For supplier handling fee included landed price, invoice fee detail must be linked to landed-price quote. Keep the issued document version and line-level quantity, currency and service period. A header total cannot establish which component is being tested. Retain later corrections as linked versions, so a replacement does not create a second liability.
Reconciliation logic
Separate included handling from additional approved services using the actual quote scope. Build the comparison at the level identified by landed-price quote and retain the governing version from handling inclusion clause. Show intermediate classifications and excluded items separately; a net total can hide an unsupported component or a correctly offset correction.
Exception conditions
Special packaging or unloading can fall outside ordinary handling. Treat the item as an unresolved exception only when the comparison described here cannot be supported by the linked landed-price quote, handling inclusion clause, accepted PO, invoice fee detail. Document the conflicting input or rule. A plausible operational explanation requires validation, but it should not be discarded to maximize an apparent financial difference.
Human review and outcome
Sourcing validates included services and receiving validates extras. Retain an inclusion-versus-extra fee schedule. Keep the reviewer's reason and source references with that disposition. A supported correction should be followed to the revised record or settlement; an accepted explanation can close the question with no adjustment. Missing authority or evidence should remain an open task rather than a confirmed recovery.
Limitations and processing boundary
A PO, acceptance record or supplier credit request alone cannot prove a complete recovery. The authoritative supplier, contract, PO, invoice and receipt processor is not complete. Treat commercial interpretation, authorized acceptance and final credit application as separate validation steps. In this scenario, absence of landed-price quote or handling inclusion clause limits whether the comparison can be completed. The review method describes what people should validate, not a promise that AuditRes automatically detects or executes this specific outcome.
AuditRes pathway
Discuss supplier handling fee included landed price in the Procurement workspace. Review current plans, the shared platform and secure evidence requirements; use the existing contact path to confirm the sources and validation this scope requires.
AuditRes Procurement: Available for onboarding. Public previews use synthetic demonstration data; production processing remains gated until applicable customer sources and authoritative processors are connected and validated.
Neighboring financial questions
- Review index-linked supplier price adjustments
- Supplier price floor after index decline
- Contract price effective date by shipment
- Manufacturer price protection distributor stock
Procurement resource hub · All guides in this evidence collection