What is being tested
Was distributor pricing applied while the customer or product authorization remained valid? The boundary for this investigation is distributor authorization discount expiry. Begin with the disputed transaction or population, then identify which authorization schedule establishes the observed position and which expiry notice supports the comparison. A difference in totals should not replace this question.
Evidence: authorization schedule
For distributor authorization discount expiry, authorization schedule must be linked to expiry notice. Preserve the authorized sender, accepted scope and event timestamp. Distinguish a request from its acceptance and check whether the approver had authority for this change. Later approval should remain visible as a separate event rather than rewrite the original sequence.
Evidence: expiry notice
For distributor authorization discount expiry, expiry notice must be linked to order acceptance. Record the date convention and timezone where relevant. Separate occurrence, notification and posting times. A later administrative entry may describe an earlier event; the review must use the event specified by the governing record rather than whichever date is easiest to extract.
Evidence: order acceptance
For distributor authorization discount expiry, order acceptance must be linked to distributor invoice. Preserve the authorized sender, accepted scope and event timestamp. Distinguish a request from its acceptance and check whether the approver had authority for this change. Later approval should remain visible as a separate event rather than rewrite the original sequence.
Evidence: distributor invoice
For distributor authorization discount expiry, distributor invoice must be linked to authorization schedule. Keep the issued document version and line-level quantity, currency and service period. A header total cannot establish which component is being tested. Retain later corrections as linked versions, so a replacement does not create a second liability.
Reconciliation logic
Compare eligible entity and SKU with authorization dates and approved extensions. Build the comparison at the level identified by authorization schedule and retain the governing version from expiry notice. Show intermediate classifications and excluded items separately; a net total can hide an unsupported component or a correctly offset correction.
Exception conditions
A general distributor relationship may not extend product-specific discounts. Treat the item as an unresolved exception only when the comparison described here cannot be supported by the linked authorization schedule, expiry notice, order acceptance, distributor invoice. Document the conflicting input or rule. A plausible operational explanation requires validation, but it should not be discarded to maximize an apparent financial difference.
Human review and outcome
Sourcing validates authorization scope. Produce an eligibility timeline and question only supported missed discounts. Keep the reviewer's reason and source references with that disposition. A supported correction should be followed to the revised record or settlement; an accepted explanation can close the question with no adjustment. Missing authority or evidence should remain an open task rather than a confirmed recovery.
Limitations and processing boundary
A PO, acceptance record or supplier credit request alone cannot prove a complete recovery. The authoritative supplier, contract, PO, invoice and receipt processor is not complete. Treat commercial interpretation, authorized acceptance and final credit application as separate validation steps. In this scenario, absence of authorization schedule or expiry notice limits whether the comparison can be completed. The review method describes what people should validate, not a promise that AuditRes automatically detects or executes this specific outcome.
AuditRes pathway
Discuss distributor authorization discount expiry in the Procurement workspace. Review current plans, the shared platform and secure evidence requirements; use the existing contact path to confirm the sources and validation this scope requires.
AuditRes Procurement: Available for onboarding. Public previews use synthetic demonstration data; production processing remains gated until applicable customer sources and authoritative processors are connected and validated.
Neighboring financial questions
- Supplier credit applied to the wrong legal entity
- Supplier quote discount stacking prohibition
- Quote validity expiry before purchase acceptance
- Manufacturer price protection distributor stock
Procurement resource hub · All guides in this evidence collection