What is being tested
Did an accepted damaged delivery receive the specific price concession agreed with the supplier? The boundary for this investigation is damaged goods accepted with price concession. Begin with the disputed transaction or population, then identify which damage acceptance report establishes the observed position and which concession agreement supports the comparison. A difference in totals should not replace this question.
Evidence: damage acceptance report
For damaged goods accepted with price concession, damage acceptance report must be linked to concession agreement. Preserve the authorized sender, accepted scope and event timestamp. Distinguish a request from its acceptance and check whether the approver had authority for this change. Later approval should remain visible as a separate event rather than rewrite the original sequence.
Evidence: concession agreement
For damaged goods accepted with price concession, concession agreement must be linked to original invoice. Retain the applicable wording, effective dates and scope of covered transactions. Identify the event or population that controls the calculation. Do not silently replace a contractual definition with a dashboard label, customary practice or the latest published rule.
Evidence: original invoice
For damaged goods accepted with price concession, original invoice must be linked to credit memo. Keep the issued document version and line-level quantity, currency and service period. A header total cannot establish which component is being tested. Retain later corrections as linked versions, so a replacement does not create a second liability.
Evidence: credit memo
For damaged goods accepted with price concession, credit memo must be linked to damage acceptance report. Trace the financial reference to the original obligation and final application or cash settlement. Approval is not the same as receipt of money. Preserve partial amounts, currency and reversals so one adjustment cannot be counted at several stages as separate financial benefit.
Reconciliation logic
Match concession quantity and unit adjustment to the accepted damaged cohort rather than all units in the shipment. Build the comparison at the level identified by damage acceptance report and retain the governing version from concession agreement. Show intermediate classifications and excluded items separately; a net total can hide an unsupported component or a correctly offset correction.
Exception conditions
Undamaged quantities may retain full price. Treat the item as an unresolved exception only when the comparison described here cannot be supported by the linked damage acceptance report, concession agreement, original invoice, credit memo. Document the conflicting input or rule. A plausible operational explanation requires validation, but it should not be discarded to maximize an apparent financial difference.
Human review and outcome
Quality and procurement validate concession scope. Track agreed concession application separately from unaccepted goods. Keep the reviewer's reason and source references with that disposition. A supported correction should be followed to the revised record or settlement; an accepted explanation can close the question with no adjustment. Missing authority or evidence should remain an open task rather than a confirmed recovery.
Limitations and processing boundary
A PO, acceptance record or supplier credit request alone cannot prove a complete recovery. The authoritative supplier, contract, PO, invoice and receipt processor is not complete. Treat commercial interpretation, authorized acceptance and final credit application as separate validation steps. In this scenario, absence of damage acceptance report or concession agreement limits whether the comparison can be completed. The review method describes what people should validate, not a promise that AuditRes automatically detects or executes this specific outcome.
AuditRes pathway
Discuss damaged goods accepted with price concession in the Procurement workspace. Review current plans, the shared platform and secure evidence requirements; use the existing contact path to confirm the sources and validation this scope requires.
AuditRes Procurement: Available for onboarding. Public previews use synthetic demonstration data; production processing remains gated until applicable customer sources and authoritative processors are connected and validated.
Neighboring financial questions
- Review index-linked supplier price adjustments
- Goods receipt posted after supplier invoice cutoff
- Partial goods receipt invoice acceptance
- Rejected goods vendor disposition pending
Procurement resource hub · All guides in this evidence collection