Records needed for this question
Application spreadsheet, contract repository and supporting usage records.
How to distinguish the two approaches
Test whether a reviewer can explain the source and limitations of a proposed change without relying on undocumented knowledge.
An illustrative review decision
Choose an inventory entry with an upcoming renewal and follow it to the signed terms. If dates or owners exist only in someone's memory, record that gap instead of treating spreadsheet completeness as decision readiness.
What can lead to the wrong conclusion?
A complete application list can still lack the evidence needed for a financial decision.
The result to retain
A gap assessment between inventory and decision support.
Apply the review in context
Technology Spend currently provides an evidence-first demo workspace with synthetic demonstration records. Production sources, tenant integrations and external actions remain disabled until explicitly connected and validated. Keep identified, reviewed, approved, implemented and confirmed savings distinct. Capability overlap is a review signal, not an automatic removal recommendation. Production evidence must remain separate from synthetic/demo records.
This guide describes a human review method, not a claim that every scenario is automatically detected or executed. Explore AuditRes Technology Spend.