Records and measurement boundaries
Use signed location schedules, facility opening and closure dates, amendments, supplier notices and invoice identifiers. Ask for aggregate licensing exports only when the charge definition requires them. Document which fields are needed for billing and remove patient identifiers, clinical content and other unnecessary sensitive records from the review package.
Checks that resolve this question
Compare the billed location population with the contractual schedule and its effective amendments. Investigate duplicate facility codes after a merger, shared campuses and closed locations that retained administrative use. Check minimum-location commitments before calculating a difference. Distinguish a facility closure from the contractual termination of its software entitlement.
The finance and operations decision
Return a location timeline and a minimized evidence manifest approved by the commercial owner. A discrepancy should reference facility codes and agreement clauses rather than clinical records. Discuss secure evidence handling before onboarding; any proposed patient-data processing requires the separate applicable provisioning and authorization.
Limits of the conclusion
The Technology Spend workspace does not bypass Medical isolation or PHI controls. This guide does not claim compliance certification or permission to upload protected health information. Retain the approved field list with the evidence request so later uploads cannot silently expand the data scope.
Scope the evidence review
Use the AuditRes Technology Spend workspace to discuss this review scope. Check current plans and the shared platform, review security and evidence handling, and contact AuditRes to establish the customer sources and processor validation needed for production processing.
AuditRes Technology Spend: Available for onboarding. Public previews use synthetic demonstration data; production processing remains gated until applicable customer sources and authoritative processors are connected and validated.