Supplier import charge pass-through receipts

What is being tested

Were import-related pass-through charges supported by the documents the supplier agreement requires? The boundary for this investigation is supplier import charge pass-through receipts. Begin with the disputed transaction or population, then identify which import charge receipt establishes the observed position and which pass-through clause supports the comparison. A difference in totals should not replace this question.

Evidence: import charge receipt

For supplier import charge pass-through receipts, import charge receipt must be linked to pass-through clause. Preserve the transaction identity, measured or accepted quantity and who confirmed the event. Distinguish physical evidence from later system posting. Where condition affects acceptance, retain the authorized disposition instead of using a raw observation as an automatic commercial conclusion.

Evidence: pass-through clause

For supplier import charge pass-through receipts, pass-through clause must be linked to shipment reference. Retain the applicable wording, effective dates and scope of covered transactions. Identify the event or population that controls the calculation. Do not silently replace a contractual definition with a dashboard label, customary practice or the latest published rule.

Evidence: shipment reference

For supplier import charge pass-through receipts, shipment reference must be linked to supplier fee invoice. Preserve the source owner, transaction reference, period and accepted version. Explain which field answers the financial question and which facts still require confirmation. Incomplete supporting records should create a named evidence gap rather than an assumed quantity, price or entitlement.

Evidence: supplier fee invoice

For supplier import charge pass-through receipts, supplier fee invoice must be linked to import charge receipt. Keep the issued document version and line-level quantity, currency and service period. A header total cannot establish which component is being tested. Retain later corrections as linked versions, so a replacement does not create a second liability.

Reconciliation logic

Match receipt amounts and permitted handling markup to the correct shipment without determining customs liability independently. Build the comparison at the level identified by import charge receipt and retain the governing version from pass-through clause. Show intermediate classifications and excluded items separately; a net total can hide an unsupported component or a correctly offset correction.

Exception conditions

A bundled service fee may not equal a government receipt. Treat the item as an unresolved exception only when the comparison described here cannot be supported by the linked import charge receipt, pass-through clause, shipment reference, supplier fee invoice. Document the conflicting input or rule. A plausible operational explanation requires validation, but it should not be discarded to maximize an apparent financial difference.

Human review and outcome

Qualified customs staff validates charge type and procurement validates pass-through rights. Retain a receipt-to-supplier charge bridge with legal assessment excluded. Keep the reviewer's reason and source references with that disposition. A supported correction should be followed to the revised record or settlement; an accepted explanation can close the question with no adjustment. Missing authority or evidence should remain an open task rather than a confirmed recovery.

Limitations and processing boundary

A PO, acceptance record or supplier credit request alone cannot prove a complete recovery. The authoritative supplier, contract, PO, invoice and receipt processor is not complete. Treat commercial interpretation, authorized acceptance and final credit application as separate validation steps. In this scenario, absence of import charge receipt or pass-through clause limits whether the comparison can be completed. The review method describes what people should validate, not a promise that AuditRes automatically detects or executes this specific outcome.

AuditRes pathway

Discuss supplier import charge pass-through receipts in the Procurement workspace. Review current plans, the shared platform and secure evidence requirements; use the existing contact path to confirm the sources and validation this scope requires.

AuditRes Procurement: Available for onboarding. Public previews use synthetic demonstration data; production processing remains gated until applicable customer sources and authoritative processors are connected and validated.

Neighboring financial questions

Procurement resource hub · All guides in this evidence collection